SECRETARIES

SECRETARIES

Secretaries can work in any office environment or business that has a front desk to carry out administrative tasks, arrange staff schedules and manage correspondence. They welcome visitors and determine their reason for stopping by the office, acting as an intermediary to make sure that their coworkers are expecting guests before letting them back into the office. Secretaries manage general files and records, maintaining a logical organization system so they can easily access and send information when requested. Secretaries can also schedule transportation and lodging for coworkers who travel and prepare documents for business meetings.  

SECRETARY RESPONSIBILITIES

  1. Greet visitors and direct them to the appropriate departments or individuals.
  2. Answer telephones and respond to inquiries via telephone or email.
  3. Book meeting rooms, set up conference calls and take messages and minutes during meetings.
  4. Perform administrative tasks, including filing and photocopying.
  5. Write emails, memos, and letters.
  6. Implement and/or develop office procedures and record systems.
  7. Manage database entry and client files
  8. Order and maintain supplies.
  9. Document financial information.
  10. Organize and distribute messages.
  11. Make and confirm travel arrangements.
  12. Prepare and mail outgoing correspondence.
  13. Maintain confidential department files/records.
  14. Perform routine bookkeeping tasks.
  15. Assist with presentations and reports.